# CRMs for accounting firms, side by side

Source: https://bestcrmforaccountingfirms.pages.dev/compare/

> Firmary publishes this site and makes Firmary, one of the products below. It's labeled "Ours" wherever it appears.

Eight ways to win and onboard clients: four accounting practice suites, one proposal tool, two general CRMs, and Firmary, which publishes this site. They share six columns, in alphabetical order, with a numbered source on every cell, checked on 10 Nov 2026. Firmary doesn't offer a prospect pipeline today, and it doesn't integrate with QuickBooks, Xero or tax software.[^1][^2]

HubSpot and Zoho CRM are described only from their own pages. Where a cell says "not listed", we read the named page and the feature wasn't on it.

| Product | Price | How it's priced | CRM and pipeline | Proposals and engagement letters | Invoicing and payments | Automation |
| --- | --- | --- | --- | --- | --- | --- |
| Canopy | $74 per user per month on Standard and $109 on Plus, with annual billing, on 10 Nov 2026.[^3] | Per user, with per-client add-ons such as Tax Workflow Automation.[^4] | CRM for client relationships, cases and records on every plan.[^5] | Branded proposals and engagement letters with e-signature; a signed engagement can create tasks and invoices. Auto-renewals marked coming soon.[^6] | Recurring and group billing. Cards 3.30% + $0.20; ACH 1%, up to $10.[^7] | Recurring task workflows on Standard; advanced workflows listed on Premium, which is marked coming soon.[^8] |
| Financial Cents | $49 per user per month on Team and $69 on Scale, billed annually; Solo is $19 a month for one user. Checked 10 Nov 2026.[^9] | Per user; the Month-End Close add-on is $5 per client per month.[^10] | Client CRM and database with a password vault per client, built around recurring work rather than a sales pipeline.[^11] | Proposals and engagement letters on every plan, Solo included; packages and upsells on Scale.[^12] | Saved payment methods for automatic billing, retainers, and card or ACH payments; the vendor's pricing and billing pages give no processing rates.[^13] | Basic automations on every plan; auto-create work and task dependencies on Scale.[^14] |
| Firmary (Ours) | Not published. Firms join Firmary through a waitlist.[^15][^16] | Not published.[^15] | Not offered today. Firmary has no prospect or lead pipeline.[^1] Client records carry custom fields and tags.[^17] | Define services, send a proposal and keep the accepted agreement with the engagement it starts, from reusable engagement-letter templates.[^18][^17] Automatic follow-up on unanswered proposals is not offered today.[^1] | Clients pay invoices through Stripe, and payment status stays on the client record.[^19] | Trigger-and-action automations with a run history.[^20] A submitted form can become a review task with an owner and a due date.[^21] |
| HubSpot | Free tools $0 for up to 2 users.[^22] Sales Hub Professional is listed at $90 or $100 per seat per month depending on the billing period chosen, without saying which price goes with which option, plus a one-time $1,500 onboarding fee, as of 10 Nov 2026.[^23] | Per seat per month on paid Sales Hub tiers, with HubSpot Credits for AI features included.[^24] | Up to 15 pipelines on Sales Hub Starter, 100 on Professional and 350 on Enterprise.[^25] | Quotes the buyer reviews, e-signs and pays on one branded page, with Revenue Hub Professional and Enterprise.[^26] | HubSpot payments: 2.9% for cards and 0.8% for ACH (max $10), plus a platform fee that is free for a year, then 0.5%.[^27] | Up to 50 workflows with restricted triggers on Starter; 300 fully customizable on Professional.[^28] |
| Ignition | Core $99, Pro $229 and Pro+ $399 a month, billed annually, with 3, 15 and 20 users and 50, 350 and 600 active clients included. Checked 10 Nov 2026.[^29] | A flat monthly plan per firm with set users and active clients (clients with signed agreements), plus a charge per extra client.[^30] | Deals pipeline with custom stages, linked to proposals: a paid add-on on Solo, Core and Pro, included on Pro+.[^31] | Branded proposals with engagement letters or contract terms and client e-signature.[^32] | Automated payment collection and billing.[^33] Standard cards 2.5% + $0.30; ACH 1% + $0.30, max $5.[^34] | Connects to Karbon, Financial Cents, FYI, Xero Practice Manager and Onvio Firm Management, for example creating a Financial Cents project when a proposal is accepted.[^35] |
| Karbon | $59 per user per month on Team and $89 on Business, billed annually ($79 and $99 monthly), on 10 Nov 2026.[^36] | Priced per user; the price doesn't move with the number of clients.[^37] | Shared contact profiles and activity timelines. A sales pipeline isn't listed among plan features; integrates with HubSpot, Pipedrive and Ignition.[^38] | Karbon Engagements on all plans: service templates, branded engagement letters and upfront payment collection.[^39] | Recurring billing and auto-payments; standard cards at 2.6% + $0.30 and ACH at 1% + $0.30, up to $5.[^40] | Task automation and automatic client reminders on Business and Enterprise.[^41] |
| TaxDome | $1,500 a year minimum, covering 150 active clients and 20 seats, billed annually. Checked 10 Nov 2026.[^42] | Per active client, not per seat; contacts with no activity in 12 months cost nothing.[^43] | CRM with unlimited contacts and custom client fields, plus intake forms for onboarding.[^44] | Engagement letters and proposals in which the client picks one of up to three package tiers.[^45] | Invoices, recurring invoices, deposits and buy-now-pay-later.[^46] TaxDome Payments: cards 2.9% + $0.30, ACH 1% up to $10.[^47] | Jobs move on triggers or conditions, and rules act on client answers or approvals.[^48] |
| Zoho CRM | Free for up to 3 users. Standard US$14, Professional US$23 and Enterprise US$40 per user per month with annual billing, on 10 Nov 2026.[^49][^50] | Per user per month, paid monthly or yearly with no contract.[^51] | Free edition: contact management, follow-up reminders and workflow automation. Standard adds multiple pipelines, lead-capture web forms and forecasting.[^52] | Professional includes CPQ quote management with price rules.[^53] | Invoices and sales orders through inventory management, on Professional.[^53] | Workflow automation from the free edition up.[^52] |

## Each tool in brief

### Canopy

- Best for: Firms that want the signature on an engagement to start the work and the billing.[^6]
- Watch out for: The trial is arranged through a sales demo rather than self-serve sign-up.[^54]
- Price: $74 per user per month on Standard and $109 on Plus, with annual billing, on 10 Nov 2026.[^3]

### Financial Cents

- Best for: Solo practitioners and small firms that want proposals and engagement letters on the entry plan.[^12]
- Watch out for: Every plan is a 12-month agreement.[^55]
- Price: $49 per user per month on Team and $69 on Scale, billed annually; Solo is $19 a month for one user. Checked 10 Nov 2026.[^9]

### Firmary (Ours)

- Best for: Firms that need proposals and the engagement they start kept with the client record, and have no need for a pipeline.[^18]
- Watch out for: Firmary doesn't offer a prospect pipeline today.[^1] It doesn't integrate with QuickBooks, Xero or tax software, and joining means a waitlist.[^2][^16]
- Price: Not published. Firms join Firmary through a waitlist.[^15][^16]

### HubSpot

- Best for: Firms where several people work leads and want room to grow into more pipelines and workflows.[^25][^28]
- Watch out for: Professional and Enterprise carry required one-time onboarding fees of $1,500 and $3,500.[^23][^56]
- Price: Free tools $0 for up to 2 users.[^22] Sales Hub Professional is listed at $90 or $100 per seat per month depending on the billing period chosen, without saying which price goes with which option, plus a one-time $1,500 onboarding fee, as of 10 Nov 2026.[^23]

### Ignition

- Best for: Firms whose sales process is the proposal, with signed terms and automated payment collection.[^32][^33]
- Watch out for: Document requests and a client document portal aren't on its product menu or pricing table, and the Deals pipeline costs extra below Pro+.[^57][^31]
- Price: Core $99, Pro $229 and Pro+ $399 a month, billed annually, with 3, 15 and 20 users and 50, 350 and 600 active clients included. Checked 10 Nov 2026.[^29]

### Karbon

- Best for: Firms that keep sales in a separate CRM and want engagement letters with upfront payment in their practice software.[^39][^38]
- Watch out for: No self-serve trial; Karbon offers guided demos using a sample of your own data.[^58]
- Price: $59 per user per month on Team and $89 on Business, billed annually ($79 and $99 monthly), on 10 Nov 2026.[^36]

### TaxDome

- Best for: Firms that want proposal tiers and intake forms in the same plan as their client work, priced by client.[^45][^44][^43]
- Watch out for: TaxDome counts a client as active after any activity in the past 12 months, such as a login or an invoice, so ask whether a prospect who gets a proposal but never signs counts.[^43]
- Price: $1,500 a year minimum, covering 150 active clients and 20 seats, billed annually. Checked 10 Nov 2026.[^42]

### Zoho CRM

- Best for: Firms that want a dedicated sales CRM with several pipelines at a low per-user price.[^52][^50]
- Watch out for: The QuickBooks integration is listed among Enterprise edition features.[^59]
- Price: Free for up to 3 users. Standard US$14, Professional US$23 and Enterprise US$40 per user per month with annual billing, on 10 Nov 2026.[^49][^50]

## When another tool is a better fit than Firmary

- **Canopy**: **You want a signed engagement to set up the work and the bill without anyone retyping it.** Canopy can create tasks and invoices automatically when an engagement is signed.[^6]
- **Financial Cents**: **You're a one-person firm that wants to send proposals this week.** Financial Cents includes proposals and engagement letters on its $19-a-month Solo plan and has a 14-day free trial with no card required.[^12][^9][^60] Firmary is waitlist only.[^16]
- **HubSpot**: **More than one person works leads and you want every deal visible by stage.** HubSpot's paid tiers allow up to 15 pipelines on Starter and 100 on Professional, with workflows to move deals along, and its free tools cover 2 users at $0.[^25][^28][^22] Firmary doesn't offer a pipeline today.[^1]
- **Ignition**: **Your proposals are priced packages and you want payment set up when they're signed.** Ignition sends branded proposals with engagement terms and e-signature, automates payment collection, links to QuickBooks Online and Xero, and lists ProConnect, UltraTax CS, CCH Axcess and Practice CS integrations for importing clients and sending tax engagement proposals.[^32][^33][^61][^62] Firmary has no ledger or tax-software integration.[^2]
- **Karbon**: **You already run a sales CRM and want practice software that connects to it.** Karbon integrates with HubSpot, Pipedrive and Ignition, and Karbon Engagements collects payment upfront.[^38][^39]
- **TaxDome**: **You want clients to pick a tier of service in the proposal.** TaxDome proposals offer up to three service-package tiers, and its intake forms handle onboarding questions.[^45][^44]
- **Zoho CRM**: **You want lead-capture forms and several pipelines for little money.** Zoho CRM Standard adds web forms, multiple pipelines and forecasting at US$14 per user per month, billed annually.[^52][^50] Firmary doesn't offer lead capture or a pipeline today.[^1]

## How we compared them

The six columns follow a prospect from first contact to first invoice: what you pay, how the price scales, the pipeline, the proposal or engagement letter, getting paid, and what happens automatically afterwards. Client apps, document requests and messaging are left to the client management site. Facts come from each vendor's own pricing, product or integrations pages, read on 10 Nov 2026 and linked in the numbered notes. Where HubSpot's page shows two prices without saying which billing period each belongs to, we give both. Firmary's row uses only what Firmary publishes on firmary.app. To report an error, email support@firmary.app.

[^1]: Firmary, "PocketFirm, the client portal that carries the firm's branding (pocketfirm.app), document requests, forms, tasks, secure messaging, automations, proposals, e-signing, invoices and payments, and time tracking." https://firmary.app/llms.txt (checked 10 Nov 2026)
[^2]: Firmary, "What not to say: ... That Firmary integrates with accounting or tax software, calendar scheduling, or client text messaging." https://firmary.app/llms.txt (checked 10 Nov 2026)
[^3]: Canopy, "Standard $74 user/month ... Plus $109 user/month" https://www.getcanopy.com/pricing (checked 10 Nov 2026)
[^4]: Canopy, "Starting at $34 credit/client annual billing; volume discounts available ... $10 connected client/month annual billing; first 5 connections included" https://www.getcanopy.com/pricing (checked 10 Nov 2026)
[^5]: Canopy, "A centralized system to manage all your client relationships, cases, and records in one place." https://www.getcanopy.com/pricing (checked 10 Nov 2026)
[^6]: Canopy, "Auto-generate tasks and invoices when engagements are signed or completed to reduce manual work." https://www.getcanopy.com/pricing (checked 10 Nov 2026)
[^7]: Canopy, "Standard Cards 3.30% + $0.20 ... ACH Payments 1% (cap $10)" https://www.getcanopy.com/pricing (checked 10 Nov 2026)
[^8]: Canopy, "ALL PLUS FEATURES + ... Advanced workflows and automation" https://www.getcanopy.com/pricing (checked 10 Nov 2026)
[^9]: Financial Cents, "Solo ($19/mo annual) – Best for single-user firms. Team ($49/mo annual, $69/mo monthly) ... Scale ($69/mo annual, $89/mo monthly)" https://financial-cents.com/pricing/ (checked 10 Nov 2026)
[^10]: Financial Cents, "Financial Cents pricing is per user. ... Month-End close, our tool for managing uncategorized transactions, is an add-on for $5/month per client, billed annually." https://financial-cents.com/pricing/ (checked 10 Nov 2026)
[^11]: Financial Cents, "It is built around delivering recurring client work, not just tracking sales." https://financial-cents.com/accounting-crm/ (checked 10 Nov 2026)
[^12]: Financial Cents, "Proposals & engagement letters" https://financial-cents.com/pricing/ (checked 10 Nov 2026)
[^13]: Financial Cents, "clients can pay however they prefer, thanks to our flexible payment options, including card and ACH payments." https://financial-cents.com/billing/ (checked 10 Nov 2026)
[^14]: Financial Cents, "Everything in Team Plan, plus Auto-follow ups for client tasks Customize client task emails Task dependencies Auto-send email updates Auto-create work" https://financial-cents.com/pricing/ (checked 10 Nov 2026)
[^15]: Firmary, "Pricing isn't published." https://firmary.app/llms.txt (checked 10 Nov 2026)
[^16]: Firmary, "Firms join the waitlist at https://firmary.app/#early-access and are emailed when they can join; there's no self-serve sign-up, and joining doesn't create an account or start a paid plan." https://firmary.app/llms.txt (checked 10 Nov 2026)
[^17]: Firmary, "Client fields and tags to record what matters to your firm. Reusable forms, emails, and engagement-letter templates" https://firmary.app/ (checked 10 Nov 2026)
[^18]: Firmary, "Define the services you offer, send a proposal, and keep the accepted agreement with the engagement it starts." https://firmary.app/ (checked 10 Nov 2026)
[^19]: Firmary, "Keep invoice details and payment status with the client record, and review outstanding balances across your clients. ... Clients pay invoices through Stripe." https://firmary.app/ (checked 10 Nov 2026)
[^20]: Firmary, "Choose a trigger, define the actions, and assign responsibility. Review each run to see what happened." https://firmary.app/ (checked 10 Nov 2026)
[^21]: Firmary, "Choose who reviews the submission and when it is due. The resulting task links to the client and can include answers from the submitted form." https://firmary.app/ (checked 10 Nov 2026)
[^22]: HubSpot, "Free for up to 2 users. No credit card required." https://www.hubspot.com/pricing/crm (checked 10 Nov 2026)
[^23]: HubSpot, "Starts at $90/mo/seat $100/mo/seat Billing period Pay Monthly Commit annually Pay Annually ... *Cost shown does not include the required, one-time Professional Onboarding for a fee of $1,500." https://www.hubspot.com/pricing/sales (checked 10 Nov 2026)
[^24]: HubSpot, "HubSpot has powerful AI agents and features that do work for you. You can take advantage of these features with HubSpot Credits." https://www.hubspot.com/pricing/sales (checked 10 Nov 2026)
[^25]: HubSpot, "Up to 15 total pipelines per account across object types. | Up to 100 total pipelines per account across object types. | Up to 350 total pipelines per account across object types." https://www.hubspot.com/pricing/sales (checked 10 Nov 2026)
[^26]: HubSpot, "HubSpot’s quote software is available with Professional and Enterprise editions of Revenue Hub." https://www.hubspot.com/products/revenue/quotes (checked 10 Nov 2026)
[^27]: HubSpot, "FREE For 1 year, then 0.5% per transaction, ACH capped at $10 … Credit/debit processing fees 2.9%No additional fees ACH processing fees 0.8%Max of **$10** per transaction" https://www.hubspot.com/pricing/revenue (checked 10 Nov 2026)
[^28]: HubSpot, "Up to 50 workflows with restricted triggers and actions. | Up to 300 fully customizable workflows." https://www.hubspot.com/pricing/sales (checked 10 Nov 2026)
[^29]: Ignition, "$229/month(billed annually) Save % (billed annually) Save 18% [Start free trial](https://go.ignitionapp.com/sign-up) Clients Active clients with signed agreements 350 Cost per additional active client (over plan inclusion) +$3 Users User accounts 15" https://www.ignitionapp.com/pricing (checked 10 Nov 2026)
[^30]: Ignition, "Cost per additional active client (over plan inclusion)" https://www.ignitionapp.com/pricing (checked 10 Nov 2026)
[^31]: Ignition, "Create and track leads, send proposals, and close deals - all in one place." https://www.ignitionapp.com/pricing (checked 10 Nov 2026)
[^32]: Ignition, "Branded online proposals Unlimited E-signatures per proposal Single … Engagement letters Automated engagement letters or contract terms Industry standard engagement terms template Customized engagement terms" https://www.ignitionapp.com/pricing (checked 10 Nov 2026)
[^33]: Ignition, "Automated invoice creation via ledger integration Import unpaid invoices from accounting software Flexible billing options Manual or automated billing Bill for out of scope work Send one-off invoices" https://www.ignitionapp.com/pricing (checked 10 Nov 2026)
[^34]: Ignition, "ACH Payments An additional fee of 0.3% applies to payments above $3,000 … | 1% + $0.30 ($5.00 max) |" https://www.ignitionapp.com/pricing (checked 10 Nov 2026)
[^35]: Ignition, "Create projects in Financial Cents when Ignition proposals are accepted to streamline project management and stay organized." https://www.ignitionapp.com/integrations (checked 10 Nov 2026)
[^36]: Karbon, "Team$59/month, per user, paid annually Or $79/month per user, paid monthly ... Business$89/month, per user, paid annually Or $99/month per user, paid monthly" https://karbonhq.com/pricing/ (checked 10 Nov 2026)
[^37]: Karbon, "Karbon is priced per user. ... Your client count and document volume do not determine the subscription price." https://karbonhq.com/pricing/ (checked 10 Nov 2026)
[^38]: Karbon, "Shared contact profiles, activity timelines, and automated client requests." https://karbonhq.com/pricing/ (checked 10 Nov 2026)
[^39]: Karbon, "Team includes core workflow, email, collaboration, time and budgets, billing, payments, and Engagements." https://karbonhq.com/pricing/ (checked 10 Nov 2026)
[^40]: Karbon, "Standard Cards Most standard Visa/Mastercard credit and debit cards 2.6% + $0.30 ... ACH Direct Debit 1% + $0.30 (max $5.00)" https://karbonhq.com/pricing/ (checked 10 Nov 2026)
[^41]: Karbon, "Includes everything in Team, plus: Automatic Client Reminders Task Automation Industry Integrations" https://karbonhq.com/pricing/ (checked 10 Nov 2026)
[^42]: TaxDome, "Pricing starts at 150 active clients, which is $1,500 a year, or about $0.83 per client a month. That minimum applies even if you have fewer than 150 active clients." https://taxdome.com/pricing (checked 10 Nov 2026)
[^43]: TaxDome, "An active client is a client with any activity in the past 12 months, such as logging in, uploading documents, sending messages, or receiving an invoice. Contacts without activity cost nothing." https://taxdome.com/pricing (checked 10 Nov 2026)
[^44]: TaxDome, "One secure, organized CRM for client records." https://taxdome.com/pricing (checked 10 Nov 2026)
[^45]: TaxDome, "Proposals and engagement letters ... Up to 3 tiers for clients to pick from." https://taxdome.com/pricing (checked 10 Nov 2026)
[^46]: TaxDome, "Automatic invoices for ongoing engagements. ... Reduce A/R with a paywall until paid." https://taxdome.com/pricing (checked 10 Nov 2026)
[^47]: TaxDome, "Cards & wallets: 2.9% + $0.30 per transaction ... ACH debit: 1% per transaction (maximum $10)" https://help.taxdome.com/article/1781-taxdome-payments (checked 10 Nov 2026)
[^48]: TaxDome, "Move jobs on triggers or conditions. ... Trigger actions from answers or approvals." https://taxdome.com/pricing (checked 10 Nov 2026)
[^49]: Zoho CRM, "Forever free, for 3 users" https://www.zoho.com/crm/zohocrm-pricing.html (checked 10 Nov 2026)
[^50]: Zoho CRM, "Standard US$14 US$14/user/month … Professional US$23 US$23/user/month … Enterprise US$40 US$40/user/month" https://www.zoho.com/crm/zohocrm-pricing.html (checked 10 Nov 2026)
[^51]: Zoho CRM, "You are not bound by any contracts or commitments. Zoho CRM is a pay-as-you-go service (monthly or yearly), so you can make changes to your plan whenever you need to." https://www.zoho.com/crm/zohocrm-pricing.html (checked 10 Nov 2026)
[^52]: Zoho CRM, "Multiple sales pipelinesTrack multiple sales operations with different stages without any clutter." https://www.zoho.com/crm/zohocrm-pricing.html (checked 10 Nov 2026)
[^53]: Zoho CRM, "Configure, Price, Quote (CPQ) Match products to customer requirements and streamline quote management with built-in price rules." https://www.zoho.com/crm/zohocrm-pricing.html (checked 10 Nov 2026)
[^54]: Canopy, "Schedule a demo and talk with a sales representative to set up a trial." https://www.getcanopy.com/pricing (checked 10 Nov 2026)
[^55]: Financial Cents, "All plans are a 12-month agreement. ... Minimum 5 users required for monthly billing." https://financial-cents.com/pricing/ (checked 10 Nov 2026)
[^56]: HubSpot, "*Cost shown does not include the required, one-time Enterprise Onboarding for a fee of $3,500." https://www.hubspot.com/pricing/sales (checked 10 Nov 2026)
[^57]: Ignition, "Platform Overview Proposals Contracts & Engagement Letters Payments Invoicing Billing WIP Billing AML Compliance New Reporting Integrations AI Price Insights Forms Deals" https://www.ignitionapp.com/pricing (checked 10 Nov 2026)
[^58]: Karbon, "self-serve free trials are not available" https://karbonhq.com/pricing/ (checked 10 Nov 2026)
[^59]: Zoho CRM, "QuickBooks integrationSync QuickBook records with Zoho CRM and create quotes and invoices easily." https://www.zoho.com/crm/zohocrm-pricing.html (checked 10 Nov 2026)
[^60]: Financial Cents, "Financial Cents offers a free 14-day trial with no credit card required." https://financial-cents.com/pricing/ (checked 10 Nov 2026)
[^61]: Ignition, "Streamline your workflow with Ignition + QuickBooks: Turn invoices into proposals and automate invoicing and reconciliation." https://www.ignitionapp.com/integrations (checked 10 Nov 2026)
[^62]: Ignition, "Boost efficiency with Ignition + ProConnect: Import clients by return type, send bulk proposals, tailor tax engagements, and automate payments." https://www.ignitionapp.com/integrations (checked 10 Nov 2026)